Working From Home Notice

Dear Sydney and Melbourne colleagues

The novel coronavirus outbreak in Australia becomes more and more serious.

In order to protect our staff, we have decided to make arrangements for working-from-home, details as follows:

It is not compulsory to do so for everyone but we encourage you to do so.

We will try to make an arrangement for one person in each office during office hours.

Commencement: 18 March 2020


Working from home Time: AUS EAST Time from 9 AM to 6 PM with a one-hour lunch break and your standard morning and afternoon tea breaks.

Hardware requirements at home:

1. Computer - Windows or Mac -- with a mic and camera.
2. Mobile Phone (by the company or your own ONLY IF you are not given a company phone) -- WeChat and Leap shall have been installed on your work phone.
   Please get used to the conference call/call waiting/call forwarding function on your mobile phone.
3. Internet connection

Software: Teamview/Skype/Zoom/WeChat/LEAP/Google Drive

You should ensure that your working station and your home computer should have Teamview installed. Teamviewer 

As a backup, please also download the Anydesk at your work station and home computer. Any Desk

Then you can remotely access your working station by Teamview or Anydesk at home when you can use Outlook and Leap on your working station.

If you do not know how to do it, please contact Ada or one of the partners.

You should have Skype installed on your home computer, and please log in with your assigned office username and password for Skype. Install Skype click here

You shall have Zoom installed on your home computer and registered Zoom with your work email address. Zoom Website. 

You should have wechat installed on your computer if you have a work WeChat account.

We may use Google Drive and LEAP to share documents.

Procedure:

1. In the morning, at 9 am, please log on Skype and notify your attendance in your office group. During lunchtime, you may notify your office skype group when you are away from the desk and should notify your office skype group when you are back. When you finish your work, please notify in the group.
2. You should remain online throughout the business hours and communicate via Skype, or mobile phone. Everyone should provide the contactable mobile number including working phone and personal phone numbers (for urgent / emergency contact). You are required to reply instant message and telephone phone calls no less than 2 hours during working days.
3. Check your emails as if you are working normally. It is required that you should reply emails within 24 hours during business days.
4. If there is a meeting and/or court attendance, you will need to attend. Please make your personal arrangement. Working from home would not stop meeting if it is necessary. We DO NOT encourage meeting clients during this period and suggest that using alternative meeting methods such as a teleconference or video conference.
5. We may have online meeting/training; which you will be required to log into Zoom to join the meeting. We may require a video conference so please ensure you have a mic and a camera with your computer.

Work Report:

You may be required to provide a daily work report using google sheet sharing with the management.

Your work may be monitored through the LEAP report system. So please record all your work time on LEAP and also save all documents/correspondence to the LEAP.

We are not able to determine the time when we will resume normal work back to the office. But we will keep you updated and once it is safe, we will require your guys back to the office.

This platform will be the main platform to give notice to our staff, so please check it regularly.

Yours sincerely,


Prudentia Legal Partners
17 March 2020