Our Letter Head

Dear all

Please note that whenever you are writing one letter to any party outside our firm, you should use the updated Letter Head.

We are trying best to keep our Letter Head updated.

Please find out our current updated Letter Head here.

Any issues, please contact the management.

Fei Wang
Prudentia Legal
20 April 2020

Working From Home Notice

Dear Sydney and Melbourne colleagues

The novel coronavirus outbreak in Australia becomes more and more serious.

In order to protect our staff, we have decided to make arrangements for working-from-home, details as follows:

It is not compulsory to do so for everyone but we encourage you to do so.

We will try to make an arrangement for one person in each office during office hours.

Commencement: 18 March 2020


Working from home Time: AUS EAST Time from 9 AM to 6 PM with a one-hour lunch break and your standard morning and afternoon tea breaks.

Hardware requirements at home:

1. Computer - Windows or Mac -- with a mic and camera.
2. Mobile Phone (by the company or your own ONLY IF you are not given a company phone) -- WeChat and Leap shall have been installed on your work phone.
   Please get used to the conference call/call waiting/call forwarding function on your mobile phone.
3. Internet connection

Software: Teamview/Skype/Zoom/WeChat/LEAP/Google Drive

You should ensure that your working station and your home computer should have Teamview installed. Teamviewer 

As a backup, please also download the Anydesk at your work station and home computer. Any Desk

Then you can remotely access your working station by Teamview or Anydesk at home when you can use Outlook and Leap on your working station.

If you do not know how to do it, please contact Ada or one of the partners.

You should have Skype installed on your home computer, and please log in with your assigned office username and password for Skype. Install Skype click here

You shall have Zoom installed on your home computer and registered Zoom with your work email address. Zoom Website. 

You should have wechat installed on your computer if you have a work WeChat account.

We may use Google Drive and LEAP to share documents.

Procedure:

1. In the morning, at 9 am, please log on Skype and notify your attendance in your office group. During lunchtime, you may notify your office skype group when you are away from the desk and should notify your office skype group when you are back. When you finish your work, please notify in the group.
2. You should remain online throughout the business hours and communicate via Skype, or mobile phone. Everyone should provide the contactable mobile number including working phone and personal phone numbers (for urgent / emergency contact). You are required to reply instant message and telephone phone calls no less than 2 hours during working days.
3. Check your emails as if you are working normally. It is required that you should reply emails within 24 hours during business days.
4. If there is a meeting and/or court attendance, you will need to attend. Please make your personal arrangement. Working from home would not stop meeting if it is necessary. We DO NOT encourage meeting clients during this period and suggest that using alternative meeting methods such as a teleconference or video conference.
5. We may have online meeting/training; which you will be required to log into Zoom to join the meeting. We may require a video conference so please ensure you have a mic and a camera with your computer.

Work Report:

You may be required to provide a daily work report using google sheet sharing with the management.

Your work may be monitored through the LEAP report system. So please record all your work time on LEAP and also save all documents/correspondence to the LEAP.

We are not able to determine the time when we will resume normal work back to the office. But we will keep you updated and once it is safe, we will require your guys back to the office.

This platform will be the main platform to give notice to our staff, so please check it regularly.

Yours sincerely,


Prudentia Legal Partners
17 March 2020

Notice on 12 March 2020

Dear Prudentia Legal colleagues

As you may be aware, the outbreak of coronavirus has impacted worldwide.

From epicentre Wuhan to South Korea, then Iran, Italy and then the whole world including Australia.

Our Shanghai office was closed for an additional two weeks after the Chinese New Year and now they are back to work normally, but access to the office would be limited due to the Chinese government implemented policy, so that we do not encourage clients to attend our Shanghai office unless it is extremely urgent and absolutely necessary.

This Monday, Anita Jie, has suffered appendicitis (阑尾炎) and could not attend work since. She may be back to work in due course but at the current stage arrangement for work-from-home has been arranged for Anita..

Currently, there are over 100 confirmed cases in Australia while VIC has 18 cases. The Australian government has announced several billions of funds to fight against the virus.

Safety of our staff is our priority.

Ailin was isolated for two weeks after she visited China during the Chinese New Year.

Helen JI of our Melbourne is suffering from a cold with a fever this week and she has visited a doctor (GP) who had advised it is flu and the coronavirus test was not necessary for Helen. Helen is currently staying at home and an alternative working arrangement has been made.

Even though Helen is feeling better, for safety reasons, she has been asked to stay home for isolation purposes. But due to the high demand for settlement preparation, Helen will work at home for this period. We are not sure when Helen will be able to be back to the office.

This is a special arrangement for Helen and Anita at this stage. We wish them full and speedy recovery.

If you feel unwell, especially suffering fever, cough, breathing difficulties etc, please do not hesitate to contact the local health advisor, and also report to the management of our firm.

Partners of Prudentia Legal

Date: 12 March 2020